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Set up Registration Type

Who does this: hospital administrator Where: Patients › Masters › Registration Type Set up before: Patient Type

A registration type is the kind of registration a patient is created under, such as General, Staff, Telephone or New Born. Front-desk staff pick it when they register a patient. Each type controls which sections the registration form shows, and whether a registration, renewal or card re-print fee is charged.

The Registration Type Master list with facility, code, type, category and status

Add a registration type​

  1. Go to Patients › Masters › Registration Type.

  2. Click Add. The Registration Type Master panel opens on the Registration Type tab.

  3. Fill in the fields:

    FieldWhat to enterRequired
    Registration Type CodeFilled in automatically when you save.—
    StatusLeave on Active so staff can pick it.—
    FacilityThe facility this registration type belongs to.Yes
    Registration TypeThe name staff will see, for example Corporate. Letters, numbers and spaces only.Yes
    Registration CategoryGeneral Category, External Category, Accident & Emergency Category or New Born.Yes
    Charge Registration FeeTick to charge a registration fee when a patient is registered under this type.No
    Charge Registration Renewal FeeTick to charge a fee when the registration is renewed.No
    Charge Card Re-print FeeTick to charge a fee when the patient card is printed again.No
    Is Queue Management ApplicableTick if patients of this type go through queue management.No

    The Registration Type tab filled in, with Charge Registration Fee ticked

  4. Open Feature Or Screen Parameters to choose which sections of the registration form appear for this type. Each section shows whether it is enabled, whether it opens expanded, and whether it applies to OP, IP or both. Click the pencil icon on a row to change it. The Feature Or Screen Parameters tab listing the registration form sections

  5. Optional: open Queue Quota Details to limit how many queue slots this type can use. Click New to add a Patient Type (tick Is Default for the one to pre-select), then choose the Queue Quota Type and enter the Queue Quota Value. The Queue Quota Details tab

  6. Optional: open Fee Configuration when this type's fees differ from the standard ones.

    • Tick Registration Fees Different for Registration Type, enter the Validity Period (in days), and click New to pick the fee service.
    • Tick Renewal Fees Different for Registration Type, enter Renewal within days, and click New to pick the service.
    • Tick Card Re-print Fees different for Registration Type and click New to pick the service. The Fee Configuration tab with the registration, renewal and card re-print sections

  7. Click Save. The panel closes and the new type appears in the list with its code.

Change or deactivate a registration type​

  1. In the list, click the ⋮ button at the end of the row and choose Edit. The row menu with the Edit option
  2. Change the fields you need on any tab. To stop staff from picking the type, switch Status to Inactive.
  3. Click Save.

Registration types cannot be deleted. Make a type Inactive instead — patients already registered under it keep it.

Good to know​

  • Each registration type name must be unique within your hospital.
  • The fee services you pick on Fee Configuration must already exist as services in billing.
  • The validity and renewal day fields stay greyed out until their checkbox is ticked.
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