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Set up Bank

Who does this: hospital administrator or accounts manager Where: Billing › Masters › Bank

The bank list holds every bank your staff can pick when a payment is made by card, cheque, online transfer or another non-cash mode. Most common banks are already in the list. You can also mark a bank as your hospital's own bank and record its branch and account details.

The Bank list with codes, names, short names and status

Add a bank​

  1. Go to Billing › Masters › Bank.

  2. Click Add. The bank form opens. The empty bank form

  3. Fill in the fields:

    FieldWhat to enterRequired
    CodeFilled in automatically when you save.—
    NameThe full name of the bank, for example Punjab National Bank. Up to 50 characters.Yes
    Short NameThe short form staff will recognise, for example PNB. 3 to 25 characters.Yes
    StatusLeave on Active.—
    CountryThe country the bank operates in.Yes
    Facility's BankTick only if this is a bank where your hospital holds an account.No

  4. If you ticked Facility's Bank, a Branch Details section appears. Open it and click Add New to record each branch and account. The Branch Details section with the Add New button

  5. In the Branch Details window, fill in the branch and click Save: The Branch Details window

    FieldWhat to enterRequired
    Branch NameThe branch name, for example MG Road. Up to 50 characters.Yes
    MICR CodeThe branch MICR code printed on your cheques. Letters and numbers only.Yes
    Branch AddressThe branch address.No
    Account NumberYour hospital's account number at this branch. 9 to 18 digits.Yes
    IFSC CodeThe branch IFSC code.Yes
    Account TypeThe kind of account, such as savings or current.No
    Account LimitThe limit on the account, in numbers only.Yes

  6. Click Save. You return to the list and the new bank appears in it.

Change or deactivate a bank​

  1. In the list, click the ⋮ button at the end of the row and choose Edit. The row menu with the Edit option
  2. Change the fields you need. To stop offering the bank, switch Status to Inactive.
  3. Click Save.

Banks cannot be deleted from this screen. Make a bank Inactive instead.

Good to know​

  • Bank names and codes must be unique. You cannot save a second bank with the same name.
  • When Facility's Bank is ticked, add at least one branch before you save.
  • Use the filter and sort icons in the column headers to find a bank quickly.
  • Click Back to List or Cancel to leave the form without saving.
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