Skip to main content

Set up Department

Who does this: hospital administrator Where: General Masters › Location Masters › Department Set up before: Facility, and a location of type Department in Location

A department is a section of a facility, such as Emergency, Laboratory or Radiology. Departments are created from locations: when you save a location of type Department, it is added to this list automatically as a Clinical department. Use this screen to set whether the department is clinical or non-clinical and who heads it.

The Department list with codes, names, facility, type and status

Add a department​

  1. First create the department in General Masters › Location Masters › Location with Location Type set to Department and its facility as Parent Location. It then appears in this list on its own.

  2. To set its details, go to General Masters › Location Masters › Department and click Add. The department form opens.

  3. In Department Name, start typing and pick the department from the list. Department Name suggestions while typing Code and Facility are filled in from the location. If the department already exists, its saved details load so you can change them.

  4. Fill in the fields:

    FieldWhat to enterRequired
    CodeFilled in automatically from the location.—
    Department NamePick from the list of Department locations.Yes
    FacilityFilled in automatically.—
    TypeClinical for departments that treat patients, Non Clinical for support departments.Yes
    HeadThe staff member who heads the department.No
    StatusLeave on Active.—

    The Type list with Clinical and Non Clinical

  5. Click Save. You return to the list.

Change or deactivate a department​

  1. In the list, click the ⋮ button at the end of the row and choose Edit. The row menu with the Edit option
  2. Change the fields you need. To stop using the department, switch Status to Inactive.
  3. Click Save.

Departments cannot be deleted. Make a department Inactive instead.

Good to know​

  • A new department comes from the Location screen. If a department is missing from the Department Name list, add it in Location with Location Type set to Department.
  • To rename a department, rename its location in Location. The new name and the location's status carry over to this list.
  • Department codes must be unique. A department name must be unique within a facility; another facility can use the same name.
  • Click Back to List to leave the form without saving.
Last updated on